Workflow Automation
Esii ApprovAI is an enterprise workflow and approval automation platform. Configure approval chains, set escalation rules and give every stakeholder real-time visibility into where a request stands, from any device, with a full audit trail behind every decision. Runs on your Microsoft 365 and SharePoint environment, or on an open-source stack, whichever your organisation already has.
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ApprovAI was designed around four specific failure points. Not as features. As first principles.
ApprovAI runs on SharePoint Online. Your data stays in your Microsoft 365 tenant. Nothing leaves your environment.
A structured form linked to the relevant workflow, purchase request, leave application, contract approval or any process needing sign-off.
The workflow engine sends it to the designated approver, with a Teams and email notification and full context. No manual forwarding.
The approver approves, rejects or returns for clarification, with a comment that becomes part of the permanent record.
The request moves to the next level automatically, or closes once the final level acts. Reminders and escalation run in the background.
Who acted, when, at what level and with what comment, archived and searchable for compliance without manual reconstruction.
Use Cases
Each department runs its own workflows within the same ApprovAI instance.
Payment and budget exception approvals
Payment requests above a threshold route for multi-level approval. Budget exceptions carry a mandatory justification. Every authorisation is on record.
Payment approvals and budget exception
Budget exception requests are handled through a separate workflow with mandatory justification capture.
Change requests and vendor contracts
Change requests, vendor contracts and project scope approvals routed through project manager, business head and delivery lead, with version-controlled comment
Leave, policy and onboarding approvals
Leave requests route to the line manager with automatic delegation when they are away. Offer letters move through HR, business head and finance.
Every action is logged with the approver’s identity, timestamp and comment. Compliance reports generate from the archive, no manual collection.
Approval chains, routing conditions and escalation rules are configured through a visual designer. No developer needed for standard changes.
Route to approvers in sequence, where each level acts before the next is notified, or in parallel, where the request proceeds once everyone has responded.
Configurable reminders notify approvers before a deadline. If nothing happens, the request auto-escalates to the designated alternate.
Unavailable approvers can delegate authority to a substitute for a defined period. Every delegated action is logged against both names.
Fully responsive from any mobile browser. Approvers act on a Teams or email link and decide in under a minute from their phone.
Each department or business unit runs its own workflows, routing rules and escalation paths, all within the same ApprovAI instance.
Requests and status updates reach Microsoft Teams, Outlook email and in-app notifications, wherever an approver is most likely to act.
Deployed on your existing Modern Framework environment. Data stays within your organisation's Azure boundary, compliant with your data residency policies.
A separate ApprovAI instance on Azure, for organisations that prefer a fully isolated deployment with dedicated resources and custom configuration.
A separate, independent instance deployed within your own infrastructure, for organisations that want absolute data ownership.
See ApprovAI in your environment.
We configure a live demo using a workflow relevant to your department or industry